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Photography Policy

As of Yule 2024

New Photography Policy

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Our photographer(s) grants you permission to store and use any LARP photos from an event for personal use unless otherwise agreed with the event organizers, under the following conditions:

  1. Photo Selection and Editing: After the event, the photographer will need time to select and edit the photos. This can take up to a few weeks.
  2. Private Photo Link: Once the photos are edited, the photographer provides the organisation with a private link to the gallery, which will be shared with the participants of the event. Please do not share this link with people who did not attend the event.
  3. No Early Downloads or Sharing: At this stage, downloading and sharing are not yet allowed. Please respect this limitation and refrain from taking screenshots or using other methods to share the pictures prematurely.
  4. Request for Photo Removal: The participants have 14 days, starting the day the organisation provides them with the link to indicate that they do not want certain or all photos of themselves published online. If you find a photo of yourself that you do not approve of, fill out the form ‘Photo Flagging’ which can be found on the website (HERE) under media, and they will remove the image(s), no questions asked.
  5. Publication: After the 14-day period, the organization will notify the photographers about the photos that should not be published online. Once removed, the link to the album will then be published on the pages of the organization and the photographers themselves.
  6. Sharing and Downloading: Once published, you are free to download and post photos that feature you on social media, as long as you follow these guidelines:
    • Do not alter the image or remove the logo.
    • Tag the correct photographer in your post using either format.
      For Martin: “Photo by Martin Verheyden, m-artist.be” or @M-Fantasy.
  7. Consideration for Others: Be mindful that not everyone is comfortable with their face appearing on social media. If a photo clearly includes other people, please ask for their permission before posting.

Final Note: While you are allowed to use photos of yourself under these conditions, the photographer retains full ownership of all the photos. You are not permitted to use the images for purposes other than personal use without prior written approval.

Photos Used by the Organisation: All content created by these persons and that have been approved by the community, (meaning all remaining photographs in the final album) may be used for promotional use on the website, promotional publications, illustrations in event-material & social media for the (future) editions of Statera Mundi University LARP; future events and the portfolio of Perenelle Events vzw. All other uses need the explicit approval of the players in the photo.

Events before Yule 2024

Old Photography Policy

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Our photographer(s) grants you permission to store and use any LARP photos from an event for personal use unless otherwise agreed with the event organizers, under the following conditions:

  1. Photo Selection and Editing: After the event, the photographer will need time to select and edit the photos. This can take up to a few days to weeks.
  2. Sharing and Downloading: The photographer has enabled the option to share and download photos. You are free to post photos that feature you on social media, as long as you follow these guidelines:
    • Do not alter the image or remove the logo.
    • Tag the correct photographer in your post using either format.
      For Martin: “Photo by Martin Verheyden, m-artist.be” or @M-Fantasy.
  3. Consideration for Others: Be mindful that not everyone is comfortable with their face appearing on social media. If a photo clearly includes other people, please ask for their permission before posting.

Final Note: While you are allowed to use photos of yourself under these conditions, the photographer retains full ownership of all the photos. You are not permitted to use the images for purposes other than those described here without prior written approval.

Photos Used by the Organisation: All content created by these persons may be used for promotional use on the website, promotional publications, illustrations in event-material & social media for the (future) editions of Statera Mundi University LARP; future events and the portfolio of Perenelle Events vzw. All other uses need the explicit approval of the players in the photo.